A dashboard that answers real questions
Earnings, spendings and result on one side; clients, hours delivered and outstanding balances on the other.
- Monthly earnings vs spendings
- Sales split by client
- Recent approvals and activity
Complete service operations
Run client work from approved task to paid invoice.
TopUpro brings hours, approvals, invoices, structured e-invoicing, payments, and reporting into one clear workspace.
Listed Verteco intermediary · Explore e-invoicingNo credit cardFree workspaceBranded client portal
Overview
Your year in motion
Calendar year 2026
Earnings 2026
€48,250
12 top-ups
Clients
47
31 served this year
Hours delivered
972h
1,284h all time
Outstanding
-14.5h
Work to invoice
Sales by client
Monthly sales in 2026
NorthstarHelixKite
JanAprJulOctDec
Approval queue
Work ready to move
Website launch review
DevelopmentNorthstar GmbH · 6h
Q4 campaign concepts
DesignHelix Studio · 4.5h
Security assessment
ConsultingKite Systems · 8h
Latest invoice
INV-2026-042 · €2,850
Invoice languages
Ready for every client
ENSKDE
ConsultantsAgenciesDevelopersDesignersLaw firms
One connected platform
See the business. Move the work. Close the loop.
TopUpro turns a scattered process into one visible system, from first client record to the final paid receipt.
Work that moves with approval
Create tasks, classify them, propose hours, and keep client approval tied to every deduction.
- Editable tasks and categories
- Online or offline approval
- Negative balances supported
Invoices built around the work
Invoice completed tasks or prepaid hours, then track payment without losing the underlying hour history.
- Task and hour breakdowns
- Manual bank-transfer payments
- Editable issue and supply dates
Flexible hour workflow
Prepaid or postpaid, the record stays clear.
Use prepaid packages, let approved work move a balance below zero, or combine both models for different clients.
Built for real service businesses
Invoice after approval without blocking delivery.
01
Create the work
Add a task, category, details, priority, and proposed hours.
02
Get approval
Your client approves online, or you record an offline decision with context.
03
Deliver confidently
Complete work even when the hour balance moves below zero.
04
Invoice and settle
Attach approved tasks, mark payment, and restore invoiced hours to the balance.
Invoice to
Northstar GmbH
Marta Klein
Friedrichstrasse 88
10117 Berlin, Germany
VAT ID: DE123456789
PAID
INVOICE
INV-2026-042
Issue date
02 Oct 2026
Supply date
30 Sep 2026
Due date
16 Oct 2026
DescriptionHoursAmount
Website launch review6h€900
Security assessment8h€1,200
Prepaid support hours5h€750
Subtotal€2,850
Total€2,850
Payment: Bank transfer · Reference INV-2026-042
Professional invoicing
The invoice tells the whole story.
Create a polished billing record from the tasks completed, the hours prepaid, and the details each market expects.
EN, SK and DE
Generate region-aware invoices in the language each client needs.
Task-based detail
List attached tasks and hours, with any remainder shown as prepaid hours.
Payment tracking
Mark bank transfers as paid and keep receipts aligned with every invoice.
Complete billing identity
Show supplied addresses, company IDs, tax IDs, notes and payment details.
STRUCTURED ELECTRONIC INVOICING
TopUpro e-invoicing.
Built on the Peppol network.
TopUpro works for freelancers and agencies in any country and any currency. Where the Peppol e-invoicing network is available, your workspace can send and receive structured e-invoices through a certified provider — receiving is free on every plan.
UBL 2.1 · EN 16931
Create a structured invoice
Turn your task and hour breakdown into XML, with required billing-data checks before sending.
Pro & Business
Send through Peppol
Send to registered recipients from the invoice view and follow stored delivery statuses.
Free on every plan
Receive in one inbox
Check incoming supplier invoices, download their XML, and mark them paid or archived.
Bookkeeping, closed loop
Everything your accountant asks for. Already in one place.
Track what comes in and what goes out, keep every receipt and bank statement next to it, and hand the whole year over in one click. Built for freelancers who would rather work than chase paperwork.
- Spendings and statements free on every plan
- Dashboard shows earnings, spendings and result per month
- One ZIP per month or year on Pro and Business
Income
Issued invoices and paid top-ups, tracked automatically.
Spendings
Snap a receipt or upload a PDF. VAT is split for you.
E-invoices
Paid incoming e-invoices land in spendings on their own.
Bank statements
One upload per month, with missing months flagged.
accounting-2026.zip
Invoices · receipts · e-invoices · statements · CSV
Your client experience
A portal clients will actually trust.
Give every client one branded place to approve work, understand their balance, follow progress, and retrieve invoices or receipts.
- Live task timeline
- One-click approvals
- Invoices and receipts
- Packages and top-ups
- Transparent hour ledger
- Workspace branding
Northstar Studio
Welcome back, Marta
MK
Hour balance
17.5h
Needs approval
2 tasks
Development
PendingWebsite launch review
Proposed time: 6 hours
Approve 6hDecline
Latest invoice
INV-2026-042 · €2,850
Control without clutter
The details are handled, so your work stays visible.
Flexible controls for the edge cases that come with real client relationships.
Notifications on your terms
Mute all TopUpro emails for clients you manage manually, while keeping their records complete.
A ledger that never hides history
Every top-up, deduction, refund, and adjustment keeps its timestamp, reason, and resulting balance.
A public page worth sharing
Present your workspace, services, and available hour packages on a polished branded page.
Private by design
Workspace isolation and role-based access keep each provider and client focused on their own information.
Simple pricing
Start small. Keep the whole system.
Every plan begins with the same transparent foundation. Upgrade as your client operation grows.
Starter
Free
For solo professionals starting with structured client hours.
- 1 workspace
- 1 user
- Up to 10 clients
- Packages, approvals and ledger
- Spendings, receipts and bank statements
- E-invoice receiving after activation
Pro
€19/mo
or save with yearly billing
For consultants and small teams running active client work.
- 2 workspaces
- Up to 5 users
- Up to 1,000 clients
- Branded portal and public page
- Localized invoice PDFs
- E-invoice sending & receiving after activation
- One-click accountant export
- Priority support
Business
€99/mo
or save with yearly billing
For agencies coordinating several workspaces and teams.
- Up to 10 workspaces
- Unlimited users
- Unlimited clients
- Advanced analytics and roles
- E-invoice sending & receiving after activation
- Accountant export for every workspace
- Read-only accountant login per workspace
FAQ
Clear answers before you begin.
The essential details about running client work in TopUpro.
Can I use prepaid and postpaid hours?+
Yes. Sell packages and top-ups, or let approved work move a client balance below zero and invoice those completed tasks later.
Can every client have different email settings?+
Yes. You can mute notifications for clients you manage manually, so they never receive TopUpro emails.
Which invoice languages are available?+
Invoices can be generated in English, Slovak, or German with localized labels and regional billing details.
Does TopUpro support electronic invoices?+
Yes. Structured UBL 2.1 XML generation and downloads with EN 16931 billing-data checks are available. Peppol delivery uses Verteco’s certified infrastructure. Sending on Pro and Business and free receiving on every plan require workspace registration and activation.
Is TopUpro a certified Peppol Access Point?+
TopUpro is the invoicing product of ITEMAP s. r. o., which is listed in Verteco’s intermediary directory. Verteco operates the certified Peppol Access Point under accreditation EFSK000031. That accreditation belongs to Verteco, not independently to TopUpro.
How do I activate Peppol e-invoicing?+
Save your company billing details in Configuration, including your legal name, address, business ID, tax ID and VAT ID where applicable. Then open our direct provider page on the Financial Administration portal (vpds.financnasprava.sk), click Continue, sign in and approve ITEMAP s. r. o. (TopUpro) for your company. Enable e-invoicing in Configuration and complete provider activation before using network delivery. You do not apply to become a provider yourself.
Can I track my business spendings?+
Yes, on every plan. Add costs with supplier, category and VAT, attach a photo of the receipt or the PDF invoice, and upload your monthly bank statements. Received e-invoices you mark as paid are added to spendings automatically.
How do I hand everything to my accountant?+
On Pro and Business, download one ZIP for a month or the whole year with issued invoice PDFs, spending receipts, received e-invoice XML, bank statements and spreadsheet summaries. On Business, you can also invite one accountant per workspace with a read-only login to browse and download everything themselves.
Can I record a bank-transfer payment?+
Yes. Mark an invoice as paid manually, record the payment method and note, and generate an aligned receipt.
What can clients see?+
Clients can follow tasks, approve proposed hours, check balances, view the timeline, and download invoices or receipts.
Your next client can start here
One workspace for the work, the hours, and the money.
Create your branded workspace in minutes. No credit card required.